By virtue of being so labour-intensive, it is a sobering fact that for every £ of revenue earned, cleaning contractors employ six times more staff than the average UK firm. And yet no contractor I know has six times the average number of HR staff. In fact the opposite is true. For financial reasons, most cleaning contractors will not consider employing an HR Manager, even part-time, until their turnover is well above £5m. The burden of recruiting, onboarding and overseeing employee administration is borne by a combination of payroll and general admin staff. It raises the question, ‘What can contractors do to manage the many HR-related tasks more effectively and comfortably?’
There is of course a software solution to HR administration in a cleaning business – one that’s already used by several contractors. As an integrated part of their contract management software, many companies are now using ‘intelligent’ forms, or Advanced Forms as we call them at Templa, not only to speed up their onboarding and employee creation process, but also to manage subsequent changes to employee details. Advanced Forms have several important benefits:
The benefit? A faster and more efficient system that saves huge amounts of time and effort, both during new contract mobilisations and beyond.
Area managers planning staff holidays and absence cover face some well-known frustrations.
With TemplaCMS, our Roster Manager removes these frustrations in one fell swoop. It sits over the real-time timesheets of TemplaCMS Pay and links dynamically through to them. Working across multiple sites, pay periods and payrolls, it does three things:
The third digital weapon in staff management is of course a T&A system - pretty much a ‘must have’ for contractors of a certain size. Suffice it to say that there are many systems on the market, but the benefits of a system that integrates directly to your pay and timesheet environment cannot be over-exaggerated. Quite simply, if you are already using a contract management system where you store your employee data, site details and shift patterns, you should not be using a T&A system that requires you to input all that data a second time round. Instead, opt for software that shares data dynamically with your contract management system, allowing your area managers to manage time and attendance through your core system.
With these three systems at in operation, you can well and truly call yourself ‘staff digital’.www.templacms.co.uk